03 - Logistics Coordinator

There are many details involved in executing a medical innovation event on the order of The Great Hatch. Food, venue, scheduling, supplies, pitch organization, speaker and judging coordination, and audio/ visual equipment are just a few of the details involved. Logistics can make or break an event and is critical to providing a great experience for everyone involved! We’re looking for a lead in charge of logistics to ensure the weekend-long event flows easily and smoothly without any confusion or chaos. 


  • Coordinate logistics including venue, floor plan, and scheduling for a multidisciplinary innovation event which encompasses the needs of over 170 individuals (participants, mentors, judges, volunteers, sponsor representatives, and speakers) 

  • Organize all catering and food/ drink needs for the weekend

  • Organize the pitching session, team formation, and presentations during judging 

  • Work with the Co-Directors, Personnel Coordinator, and Sponsorship Coordinator to ensure the event runs smoothly

  • Assist with additional hiring as necessary

Time Commitment

  • Bi-weekly Team meeting (2hr)

  • Up to an additional 3-4 hours weekly - this will increase closer to the event date.

Desired Experience and Traits

  • Experience with organizing a conference/ hackathon/ large scale event (ideal)

  • Strong organization, collaboration, and communication skills 

  • Experience with roles requiring close attention to details

  • Works well in a team setting and is reliable, proactive, professional

  • Strong passion/ interest for the field of medical innovation 

  • Motivated to deliver the best event possible!


  • Gain experience with logistics for a large-scale event 

  • Hone organization skills for a large-scale event

  • Expand your personal and professional networks with multidisciplinary connections 

  • Learn about the current medical innovation field in Vancouver and British Columbia

  • Work as part of a diverse team of event organisers

  • Opportunity to continue with Hatching Health at an organizational level in future years